What is A Kanban Board & Why You Need One

A Kanban board a visual system that empowers project managers and teams to maximize workflow efficiency, limit work in progress, and track individual tasks in a project’s development process. The board is divided into columns, representing different stages of the workflow, and within each column are cards representing specific tasks. These cards move from column to column as tasks are completed, providing a clear visualization of the project’s progress and status.

Kanban boards can be either physical or digital. Physical kanban boards often use whiteboards or bulletin boards with sticky notes representing tasks, making them interactive and immersive for smaller teams or personal use. On the other hand, digital kanban boards are managed on work management platforms, accessible to remote or hybrid teams, and offer additional data analysis features, such as work-in-progress (WIP) limits, cumulative flow diagrams, and cycle times.


The benefits of using a kanban board include:

  1. Assigning tasks quickly and tracking responsibility for each item.
  2. Organizing complex projects by breaking them down into small tasks and providing visual cues for progress.
  3. Tracking and measuring progress through data analysis.
  4. Encouraging conversations about workflow and improvement.
  5. Keeping everyone aligned with task status and responsibilities.
  6. Adapting quickly to changes in the workflow.


Kanban boards have a rich history, originating in the 1940s with Toyota as a visual system to improve manufacturing efficiency and transparency. Over time, they have evolved and become valuable tools used in various industries and project management scenarios.

In summary, a kanban board is a versatile and powerful tool that enables project managers and teams to streamline work processes, increase productivity, and gain better insights into project progress. By adopting a kanban approach, teams can enhance collaboration, improve efficiency, and deliver high-quality projects in a timely manner.


Since you are here learning how to optimize your business, you might be interested in checking out these other helpful articles around my site:



  1. [1] Adobe
  2. [2] Indeed
  3. [3] Forbes Advisor


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